Job Openings: Office Coordinator

CONFIDA is a leading international tax advisory, consulting, accounting, and auditing firm with offices in Austria and across Southeast Europe. We help businesses navigate the complexities of a global economy by combining international expertise with local insights. Our commitment to excellence ensures our clients receive the best possible advice.

About the Role:

We’re expanding our team and looking for a dedicated Office Coordinator to join us. If you’re an experienced administrative professional with strong communication skills and a solution-oriented mindset, we’d love to hear from you.

Office Coordinator

Come join our team and make a difference! To enable us to support our growth, we are seeking talented professionals, who have an eye for detail, can “think outside the box” and who have a passion for their profession.

Responsibilities

Performing the companies invoicing and payments;
Correspondence with clients and collection of payments;
Front desk organization (telephone, doorbell, office e-mail, post, petty cash);
Organisation and coordination of the office work, correspondence, preparation of various reports;
Time table management (scheduling meetings, travel arrangements, etc);
Creation of client files and conducting identification in accordance with AML procedures;
Maintenance of HR administration and HR support (Bamboo HR entries, team events organizing);
Supporting clients regarding administration tasks;
Prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner;
File and retrieve corporate documents, records, and reports;
Design and implement office policies by establishing standards and procedures and making necessary adjustments.
Providing full office support with other various tasks, as needed.

Qualifications:

Bachelor’s degree preferred;
Minimum 3 years of experience in office administration, preferably in an international company;
Good knowledge in accounting: experience in payment procedures, organization of invoice flow, detailed follow up of project payment;
Advanced MS Office knowledge;
Advanced knowledge of the English language, knowledge of German language is an advantage.

Required skills;

Well organized, punctual and analytical team player;
A competitive and open-minded person with a strong team and customer orientation as well as a positive and friendly attitude.

Pay range and compensation package:

We offer a competitive salary and favorable employment conditions, with performance-based compensation that rewards your achievements. You will have access to a personalized development plan, continuous education, and training opportunities. Additionally, we provide flexibility, including the option to work remotely, to help you maintain a healthy work-life balance.

Equal Opportunity Statement:

CONFIDA is committed to fostering a diverse and inclusive workplace. We value the unique contributions of each individual and encourage applicants from all backgrounds to apply. All qualified candidates will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, or any other protected characteristic.

How to Apply:

If this role aligns with your experience and career goals, we’d love to hear from you! Please send us your CV. Only shortlisted candidates will be contacted.